In order to submit a proposal, you must first register an account on our new conference management platform, Ex Ordo: https://eecera2025.exordo.com/login.
Note: Please take care when typing in your email address as it will be used to send emails regarding your abstract submission and review and, later on, ticket sale, conference programme and the programme app.
We also recommend adding notifications@exordo.com and enquiries@eeceraconference.org to your Safe Senders list to avoid our emails being blocked or diverted to spam.
Once you’re logged in, please navigate to ‘Submit Your Abstract’ button to start the process.
The call for papers is open until 5th March 2025. To receive important conference information and updates, ensure you have signed up to receive the conference newsletter.
Please send this information to the conference organising committee and they will add it to your abstract manually, post-review.
Please always check your inbox, as well as mailbox ‘other’ and spam folders for emails from us.
We continue to work with our web developers to ensure high email deliverability. However, generally speaking, spam filtering has become more rigorous and there are instances when academic institutions’ firewalls are redirecting our emails to spam folders or blocking them altogether.
If you think you may not be receiving conference newsletter emails, we advise you to take the following steps:
- Check your inbox as well as spam folders for emails from us.
- If an email from us (EECERA / enquiries@eeceraconference.org / enquiries@eecera.org) is caught in the spam folder, please save our email in your contact book, mark the email(s) as ‘safe’ and move to inbox.
If the issue persists or you do not get emails from us at all, we recommend:
- Subscribing with an alternative contact email address, ensuring you also confirm your subscription by clicking the link from the subscription confirmation email (which may also land in spam folder).
Please remember it is your responsibility to stay informed and meet conference deadlines. We can only act on issues we are notified about, so please do email us if the above information was not helpful.
The official language of the conference is English. All abstracts must be submitted in English and all presentations must be delivered in English.
You may be the main presenter of one individual paper or as part of one self-organised symposia BUT you can be a co-presenter on multiple papers (including other individual papers and papers submitted as part of self-organised symposia and posters). However, bear in mind the more papers you are listed to present / co-present on, the fewer you can attend as a non-presenting delegate and the more difficult it is for us to design the programme to avoid clashes.
Unfortunately not – all presenting and non-presenting delegates must attend the conference/present in person.
We will let delegates know whether their proposal has been accepted (this may include proposals accepted with conditions that will require editing and resubmitting) by May 2025. For more information on other important dates click here. To receive important conference information and updates, ensure you have signed up to receive the conference newsletter.
Yes, all attendees, whether presenting or not, are required to pay the conference fees. If you book by 2nd June 2025, you will benefit from Early Bird Booking rates and some applicants may be able to access PhD student discounts or EECERA member discount. Tickets will be on sale by early March 2025.
Early Bird bookings will open in early spring. All rates have been confirmed and can be found here. –
In order to buy a ticket to attend (when the ticket sale opens), you must first register an account on our new conference management platform, Ex Ordo: https://eecera2025.exordo.com/login.
Note: Please take care when typing in your email address as it will be used to send emails regarding your abstract submission and review and, later on, ticket sale, conference programme and the programme app.
We also recommend adding notifications@exordo.com and enquiries@eeceraconference.org to your Safe Senders list to avoid our emails being blocked or diverted to spam.
To receive important conference information and updates, such as when the ticket can be purcased, ensure you have signed up to receive the conference newsletter.
If you are a current EECERA member you will be required to provide your membership number upon purchasing your ticket, which is a six digit number starting with 10**** or 20****. The number can be found in your member account on the EECERA Association website. When you log in, navigate to the ‘Member’s area’ to see the number. If your membership has lapsed you will be able to ‘upgrade to paid membership’ here also.
We strongly recommend new membership applications and renewals are purchased at least a week prior to the EECERA 2025 early bird cut-off date (Monday 2nd June 2025) for those wishing to benefit from this offer. This is because generating a membership number can take 3-5 working days from the day of the membership purchase.
If you are unable to find your membership number, please email enquiries@eeceraconference.org and copy in enquiries@eecera.org.
PhD student tickets are limited to 75 (i.e. first 75 successful applications for PhD ticket discount where all information has been provided) and will be distributed on a first-come-first-served basis once the ticket sale opens.
To be able to purchase a PhD student ticket applicants will be required to upload a letter from their tutor confirming their current student status for us to review. The letter needs to be supplied on university letter headed paper and has to include the student’s name, details of their PhD including start and planned end date, and name and signature of their tutor/supervisor.
Due to limited number of tickets available, we advise those planning to apply for the PhD student ticket to request a letter from their supervisor as soon as possible so that it is ready to upload when the ticket sale opens.
Please do not send us your letters by email.
Any discounted student tickets which are purchased without enclosing relevant and valid information, as described above, will be immediately cancelled and refunded.
As part of the conference scientific process, EECERA collects abstracts of research papers which are peer reviewed and, if accepted, will permit authors to present their work at the conference. The abstracts of research presented at the conference is then collated into a book of abstracts and shared publicly as a PDF via the Association website.
You can access all previous conferences’ books here: https://www.eecera.org/conference/.
As we ask authors to submit abstracts rather than full papers, we are not currently eligible for our conference proceedings to be indexed via the databases above.
The conference fee covers provision of refreshments during breaks (including tea, coffee, water and some snacks), two buffet lunches and a lunchbox on the final day of the conference.
Please note our ticket cancellation policy is as follows:
Last day for cancellations with refund (minus handling fee for registration) is Monday, 14th July 2025.
- Within 30 days of booking place – Full refund will be issued.
After 30 days of booking place – Refund minus 15% handling charges for registration
14th July 2025 – No refunds will be issued after this date.
Due to our commitments with event partners and suppliers, we are unable to offer refund after this date.
We strongly encourage organisations and individuals booking conference tickets to consider protecting their travel by purchasing travel insurance.
There are also some insurance providers offering event ticket protection, specifically.
The conference fee does not include the Conference Dinner held on 27th August. More information about the Social Programme, including Gala Dinner will be provided in due course. When the booking links are live, early booking is recommended.
The conference will be held across two venues, Slovak National Theatre and Faculty of Arts, Comenius University Bratislava. Both venues are located in central Bratislava, 10-15 minute walk from one another, along the Danube River promenade.
Depending on when you’re travelling from, VISA documents may be required before your travel and on entering Slovakia. Delegates must check their requirement by visiting the Slovak Ministry of International Affairs website here: https://www.minv.sk/?bezvizovy-rezim. Please do check the website periodically.
For any travel / visa related queries, please do not hesitate to contact us by email, enquiries@eeceraconference.org.
Should you require a letter of invitation to support any visa application we will gladly provide this to anyone who has purchased their conference ticket and / or has had their paper accepted for the conference. To obtain your letter of invitation please complete and submit this form. We will require the following details:
Full name
Address
Nationality
Passport number and expiry date
Dates of travel to United Kingdom
Title(s) of paper(s) submitted and/or conference booking number
**Please note EECERA 2025, nor any of its partners, accepts any responsibility for any financial loss relating to inability of an individual to obtain the required travel documents.**
A list of local hotels located in the close proximity to the conference venue will be provided in due course. Delegates will be required to liaise directly with their chosen accommodation provider to book it.
Please make sure that you have valid travel insurance to cover your time in the country.
The Organisers will not be held liable for illness, accidents or thefts suffered by participants or accompanying persons during the conference or their stay in Slovakia before or after the conference.
When travelling to the conference, make sure you know what emergency healthcare you are entitled to, what medicines you can bring into the country, what to do in an emergency, and what travel insurance you will need.
The current time observed is Central Europe Time (CET).
Central European Summer Time (CEST), sometimes referred to as Central European Daylight Time, is observed in Slovakia from the end of March until the end of October.
The local currency is the Euro €. All major credit cards are widely accepted.
August is typically the hottest month in Slovakia. Daytime temperatures usually reach 25-28°C in Bratislava in August with low heat and humidity, falling to 14°C at night.
Dial 112 for fire, police, ambulance or coastguard services.
Smoking isn’t allowed in any enclosed workplace, public building or on public transport in Slovakia.
Slovakia has standardized on type E sockets and plugs. Type C and type F plugs can also be used thanks to their compatibility with type E sockets. Travel adapters will need to be used for other plug types.
If we didn’t answer your question, please do not hesitate to get in touch.